For agents, brokerages and property teams
Reply First, Nurture for Months, Be There When They're Ready to Move
Property leads are expensive and slow. Most enquiries aren't ready for six to eighteen months, and the agent who stays in touch usefully wins the listing. We build the GoHighLevel setup that replies instantly, nurtures patiently and hands you the warm ones.
What usually breaks
Where Real estate Leads Get Lost
We've set up, migrated or rescued more than sixty GoHighLevel accounts. In this industry the leaks are almost always in the same four places.
Portal leads reply to whoever's fastest
An enquiry goes to several agents at once. Reply an hour later and the buyer has already been called by two competitors.
Long timelines kill follow-up
Someone "thinking of selling next year" gets one call and is forgotten. Twelve months later they list with the agent whose newsletter they kept opening.
Viewings booked by text tennis
Back-and-forth messages to find a slot, then a no-show because nobody sent a reminder.
Valuations that don't convert
You value the property, send the report and wait. Without a follow-up sequence, the instruction goes to whoever calls back.
What we build
The Real Estate Flow, End to End
The same order every time: the CRM set up right, then the automations that move the numbers, then the funnels, calendars, payments and reporting around them.
Instant portal and sign-up reply
Every enquiry from your portals, website and signage gets a personal SMS and email inside a minute, with qualifying questions and a link to book a viewing or call.
Buyer and seller pipelines
Separate pipelines with stages that match how you actually work: enquired, qualified, viewing, offer, under offer, complete. Timelines and budgets on the contact card.
Months-long nurture that feels human
Market updates, new-listing alerts by area and price, and periodic check-ins that read like a message from you, paused the moment they reply.
Viewing and valuation booking
Self-service calendars per agent with travel buffers, confirmations and reminders, so viewings happen and valuations are followed up automatically.
AI qualification after hours
A conversational bot that asks the questions you'd ask, captures timeline and budget, and books the appointment, then hands the conversation to you.
Reviews and referrals after completion
A completion congratulations, a review request and a referral nudge timed for when clients are happiest and most likely to recommend you.
What changes
Numbers From Builds Like Yours
Figures from our client work and the standards we hold every build to.
The reply goes out before the competing agents have seen the email, with a booking link included.
Sellers who are a year or more from moving stay warm without anyone remembering to call.
Across every industry we serve, including the property-specific flows above.
The Real Estate Agent Playbook
The exact pipeline stages, nurture cadence and booking setup we use for agents and small brokerages.
From the Insights blog
Read Before You Book
Three articles that explain how we think about this industry, in more detail than a sales page should.
FAQ
Questions We Hear From This Industry
Yes. Portal enquiry emails are parsed into the CRM automatically, so a Rightmove, Zillow or Zoopla lead becomes a contact with the property and enquiry type attached within seconds.
Routing rules assign leads by area, property type or round-robin, with a fallback if the assigned agent doesn't respond in a set time. Managers see the whole pipeline.
Not if they're useful and infrequent. A monthly market update plus alerts matching their criteria is welcomed. Anything that reads like a sales chase is left out.
It sits in front of it. Listings and compliance stay where they are; enquiries, follow-up and booking run in GoHighLevel, connected to your existing system where the API allows.
Be the Agent Who Replies First and Stays in Touch
Bring your portal lead volume and current reply times. We'll show you what an instant reply plus a real nurture sequence would do to your pipeline.
No pressure and no sales script. Just a straight look at your flow and the fastest way to fix it.